Success Stories

Santa Cruz Health Services Agency

Modernize the customer engagement ecosystem by replacing disconnected systems by implementing Service Cloud, Marketing Cloud, Experience Cloud, and other custom integrations.

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Meet The Client

About Santa Cruz HSA

The Santa Cruz County Health Services Agency (HSA), Public Health Division supports more than 150 staff across 20+ programs, including emergency response initiatives. The Division manages over 50 active grants and approximately 150 contracts annually, requiring strict compliance, detailed budgeting, and timely reporting to State and federal funders.

Santa Cruz HSA

The Challenge

Santa Cruz County Public Health relied on spreadsheets, PDFs, Word documents, email, and shared drives to manage grants, contracts, budgets, invoices, and approvals. Critical information was scattered across systems, creating duplicated data, manual effort, limited visibility, and risk around compliance and reporting deadlines.

As funding volume increased and reporting requirements became more complex, the Division needed a centralized, flexible platform to manage grants, contracts, and programs from start to finish.

The solution also needed to support detailed grant budgeting and staff cost allocation, automate document generation, approvals, and invoicing, integrate seamlessly with existing Microsoft tools and DocuSign, and scale efficiently without requiring significant IT support.

The Solution

Summit partnered with Santa Cruz County Health Services Agency to design and implement a custom Salesforce Grants Management solution using Salesforce Nonprofit Success Pack (NPSP), Experience Cloud, and best-practice integrations. Delivered capabilities included:

  • Managed the full grant lifecycle from opportunity through closeout with automated notifications and milestone tracking

  • Centralized contracts, purchase orders, amendments, documents, communications, and approval history in one system

  • Supported detailed grant budgeting and staff cost allocation across single or multiple grants

  • Improved financial oversight with budget revisions, variance alerts, and imported actual expenditures

  • Delivered customized end-user and administrator training using a sustainable train-the-trainer approach

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Results for Our Client

With Summit’s Salesforce-based solution in place, Santa Cruz County Public Health established a single source of truth for grants, contracts, programs, and budgets, reducing reliance on spreadsheets and manual document management.

The organization streamlined approval processes, strengthened compliance, improved budget accuracy and forecasting visibility, and implemented a scalable platform ready to support future programs and emergency response efforts.

As a result, staff were able to spend less time on administrative tasks and more time delivering critical public health services to the community.

In our Client's Words...

“Summit helped us replace spreadsheets and manual processes with a system that gives us real visibility into our grants, budgets, and approvals. The solution is flexible, intuitive, and built to grow with us.”

- Santa Cruz Health Services Agency

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Angie W.

Northwoods worked with Summit to help migrate our Microsoft Dynamics CRM system to Salesforce.  Summit was extremely knowledgeable, thorough, and easy to work with.  They were able to help us configure the system to handle complex business processes while making the system easy for end users.  They were also able to migrate all our legacy Dynamics data to the new Salesforce system.  Summit helped train our technical team on Salesforce administration while keeping the project on time and under budget.  I highly recommend Summit for any Salesforce-related project.

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Rachael H.

As a leader of a small non-profit aimed to scale rapidly and efficiently, I knew it was critical to transition from antiquated spreadsheets to a sophisticated CRM. We dabbled in Salesforce on our own the year prior. To put it mildly, I was terrified to go there again. Summit met my apprehension with confidence and reassurance. They were timely, efficient and positioned us to utilize Salesforce in ways we hadn’t imagined. Every day I’m in awe of what Salesforce can do; to the team’s credit for imparting their wisdom. Summit has positioned us for unprecedented opportunities at Walk with a Doc. Thank you!

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We went through 3 consultants before finding Summit. The difference was night and day, and the cost was very reasonable. They helped us get our Communities up and running in less than a week (after 2 other teams essentially dragged their feet for 9 months - yes, 9 months!). We are ecstatic! We also have Managed Services with them, for a few hundred bucks a month they are our go-to for anything Salesforce. The team is INSTANTLY responsive - like within 2 minutes. I have experienced other consultants and can tell you, there is no comparison. Hire Summit!

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Paige B.

We have primarily been using Salesforce for our sales team. Recently we decided to bring our support team on and Summit did an awesome job helping us get everything set up the way we needed.

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Annette H.

Great experience with Summit. They are very knowledgeable about Salesforce and their turn around is outstanding. I am looking forward to working Part 2 of our plan with them.

"Transformation Data w/ Excellent Service"
Kay W.

The skill set and knowledge that Summit has brought to this project far surpasses our initial expectation- especially since our initial contact with Salesforce corp. was challenged in regards to utilizing training videos to suit our scope and need. Summit and team has been helpful in supporting our team with a custom solution in order for us to be able to serve our community better. They are timely and professional, and eager to learn about the why before telling us the what.

"Made our Dream CRM a Reality!"
Matt S.

Summit made our Salesforce dream a reality. As a small non-profit on a limited budget with very specific CRM needs we were challenged to find a suitable Salesforce partner. Fortunately we were introduced to Summit, and from day one they made the formidable task of implementing Salesforce doable (and even enjoyable!). The Summit team are pros, from their accessibility and communication to industry knowledge and attitude, they never said 'no' to a request. When we encountered hiccups along the way they took the time to trouble shoot and make fixes, even when it was outside the original scope of the project. We didn't deviate from the project timeline or budget, which says a lot considering our custom needs for data collection/reporting, donor communication, and third party plug-ins. If you are considering implementing Salesforce or have any Salesforce needs, I highly recommend Summit and their team.

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