Success Stories
Santa Cruz Health Services Agency
Modernize the customer engagement ecosystem by replacing disconnected systems by implementing Service Cloud, Marketing Cloud, Experience Cloud, and other custom integrations.
Meet The Client
About Santa Cruz HSA
The Santa Cruz County Health Services Agency (HSA), Public Health Division supports more than 150 staff across 20+ programs, including emergency response initiatives. The Division manages over 50 active grants and approximately 150 contracts annually, requiring strict compliance, detailed budgeting, and timely reporting to State and federal funders.
The Challenge
Santa Cruz County Public Health relied on spreadsheets, PDFs, Word documents, email, and shared drives to manage grants, contracts, budgets, invoices, and approvals. Critical information was scattered across systems, creating duplicated data, manual effort, limited visibility, and risk around compliance and reporting deadlines.
As funding volume increased and reporting requirements became more complex, the Division needed a centralized, flexible platform to manage grants, contracts, and programs from start to finish.
The solution also needed to support detailed grant budgeting and staff cost allocation, automate document generation, approvals, and invoicing, integrate seamlessly with existing Microsoft tools and DocuSign, and scale efficiently without requiring significant IT support.
The Solution
Summit partnered with Santa Cruz County Health Services Agency to design and implement a custom Salesforce Grants Management solution using Salesforce Nonprofit Success Pack (NPSP), Experience Cloud, and best-practice integrations. Delivered capabilities included:
Managed the full grant lifecycle from opportunity through closeout with automated notifications and milestone tracking
Centralized contracts, purchase orders, amendments, documents, communications, and approval history in one system
Supported detailed grant budgeting and staff cost allocation across single or multiple grants
Improved financial oversight with budget revisions, variance alerts, and imported actual expenditures
Delivered customized end-user and administrator training using a sustainable train-the-trainer approach
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Results for Our Client
With Summit’s Salesforce-based solution in place, Santa Cruz County Public Health established a single source of truth for grants, contracts, programs, and budgets, reducing reliance on spreadsheets and manual document management.
The organization streamlined approval processes, strengthened compliance, improved budget accuracy and forecasting visibility, and implemented a scalable platform ready to support future programs and emergency response efforts.
As a result, staff were able to spend less time on administrative tasks and more time delivering critical public health services to the community.
In our Client's Words...
“Summit helped us replace spreadsheets and manual processes with a system that gives us real visibility into our grants, budgets, and approvals. The solution is flexible, intuitive, and built to grow with us.”
- Santa Cruz Health Services Agency
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